Administrative Assistant Job in NYC

Horizon Staffing Solutions has an excellent administrative assistant job located in New York City. Admin assistants provide office services by implementing administrative systems, procedures, policies, and monitors administrative projects. We are looking for experience and dedicated professionals for this job opening. If you see yourself as a fit, please fill out our online application form.

Location: New York City

Setting: Office Building

Schedule: Monday-Friday 9am-5pm

Administrative Assistant Job Duties:

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications:

• Excellent computer skills in Word, Excel, Powerpoint and typing
• Experience managing busy calendars for executives
• Scheduling meetings with internal and external attendees
• Excellent written and verbal communication skills