Studio Administrator

Job Title: Studio Administrator
Location: New York City (Hybrid)
Salary: $90,000 per year (Permanent, Full-Time)
Work Schedule: Monday & Friday – Remote | Tuesday–Thursday – In-Office (9am–5pm, Flexible)

We are seeking a detail-oriented, proactive, and experienced Studio Administrator to join our client, a renowned landscape architecture design firm based in New York City.

Key Responsibilities

Studio Administration

• Ensure smooth daily operations of the NYC studio.
• Manage correspondence (phone/email), deliveries, document filing, and studio communications.
• Coordinate IT needs and vendor interactions related to technology and office supplies.
• Develop and maintain internal office policies.
• Collaborate with administrative counterparts in MSP’s London and Shanghai offices.

Human Resources Administration

• Act as the HR point of contact for the NYC studio, liaising with our PEO partner (Engaged).
• Support bimonthly payroll coordination and ensure HR compliance with all employment laws.
• Manage onboarding and offboarding processes, benefits administration, and performance review tracking.
• Oversee records for licenses, insurance renewals, and employee certifications.

Marketing Coordination

• Assist with the preparation and updating of marketing materials (bios, project sheets, firm profiles).
• Maintain organized image libraries and archives for marketing use.
• Support PR and awards submissions, conference proposals, and related marketing initiatives.

Business Development

• Coordinate proposal preparation, qualifications packages, and competition submissions.
• Support scheduling and organization of business development meetings.
• Maintain CRM database and track prospective opportunities in coordination with leadership.

Ideal Candidate Profile

• 10+ years of experience in office administration, HR coordination, marketing support, or business development.
• Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• Strong verbal and written communication skills.
• Exceptionally organized and detail-oriented.
• Proficient in Microsoft Office; comfort with basic IT troubleshooting.
• Experience with PEO platforms and HR compliance processes highly valued.
• Ability to manage multiple priorities and work independently in a fast-paced, collaborative environment.